Rules and Constitution
Emsworth Bowling Club
Rules and Constitution
Last amended November 2022
The Club shall be called...THE EMSWORTH BOWLING CLUB.
The green is situated at: Diamond Jubilee Recreation Ground, Horndean Road, Emsworth. The Club will conform to the rules and policies of Bowls England and Bowls Hampshire.
The Club shall be affiliated to Bowls England, Bowls Hampshire, Portsmouth and District Bowling Association, The Portsmouth and District Womens Bowling Association.
3.1 To promote, foster, play and safeguard the game of Bowls.
3.2 To adopt and enforce the Laws of the game as laid down by Bowls England, Bowls Hampshire and Portsmouth and District Bowling Association (Mens and Womens)
3.3 To conduct Annual Championships and Competitions.
3.4 To promote matches in support of charities.
3.5 To encourage the entry of Playing Members to any of the National and County and Portsmouth and District Competitions for Singles, Pairs, Triples and Fours, or to any other recognized National Competition.
Membership of the Club shall be open to any person, regardless of race, age, gender, sexual orientation, religious belief or ability, who completes a membership application form and pays the relevant subscription/joining fee as determined by the Club.
Should the individual be a male or female transgender person the Club shall adopt the Bowls England Policy/Guidance extant at the date of their application.
4.1 Playing Membership
Offers the opportunity during the playing season to:-
Use the greens at any time they are available
Take part in internal Club competitions and Club organized events
Take part in Leagues competitions and friendly matches against other clubs
Contribute where possible to the running of the Club
Attend Club meetings
4.2 Junior Playing Membership up to the age of 18 yrs to be encouraged with reduced Membership fees to be decided annually by the Management Committee.
4.3 Playing membership limited to 135 or as agreed at a subsequent AGM.
4.4 All applications for Playing membership to be in writing on the official form.
4.5 A new Playing member joining the club on or after Open Day shall pay a reduced subscription of 50% of the current annual subscription.
4.6 All applications for playing and social membership will require the signature of an existing member of the Club as a proposer who recommends the individual for membership. The Management Committee has the right to decline membership to an individual after full discussion of and reservations with the President, Membership Secretary and the proposer.
4.7 Non playing Social membership will be open to Ladies and Gentlemen of over 16 years, subject to the payment of an annual subscription, payable not later than the date agreed and approved by the membership at an AGM.
It offers the opportunity to watch any bowling match, full use of the Clubhouse facilities and to attend Social functions throughout the year. It requires no commitment to undertake a share of the everyday duties.
This membership offers no voting rights or opportunity for election as part of the Management or General Committee.
5.1 The affairs and finances of the Emsworth Bowling Club will be conducted by a Management Committee composed of Ladies and/ or Gentlemen.
5.2 The Management Committee will consist of the President, Vice President, Secretary, Treasurer, Captain, Membership Secretary and 2 elected members.
5.3 Members of the Management Committee will be supported by the Club Officers as follows:
Club Officer: Reporting to:
Ladies’ Captain Club Captain
Gentlemen’s Captain Club Captain
Ladies’ Vice Captain Ladies’ Captain
Gentlemen’s Vice Captain Gentlemen’s Captain
Match Secretary Club Captain
Competition Secretary Club Captain
Green Ranger Club Captain
Assistant Secretary Club Captain
Ladies’ Secretary President
Gentlemen’s Secretary President
Catering Manager Club Treasurer
Assistant Treasurer Club Treasurer
Membership Secretary Secretary or Treasurer
Welfare Officer Membership Secretary
Social Secretary Club President
5.4 Members of the Management Committee, together with the Club Officers shall form the General Committee.
5.5 The Management Committee and Club Officers will be elected at Annual General Meetings.
5.6 Annual General Meetings of the Ladies’ and Gentlemen’s Sections will be held separately prior to the Club Annual General Meeting. Both Sections will elect a Secretary, Captain and Vice Captain.
5.7 The President and Vice President will be elected on an annual basis, holding office for one year in line with all other positions. Any member can stand for these positions. Should there be more than one member seeking election then a vote will take place at the AGM. Both President and Vice President may seek re-election of these positions on an annual basis, if they wish to do so.
5.8 The Management Committee will meet periodically throughout the year as deemed necessary by the President or Club Secretary. Such meetings shall take place on no fewer than four occasions during the year.
The General Committee shall meet as required by the Management Committee and 14 days notice shall be given. Such meetings shall take place on no fewer than two occasions during the year, ideally before and on completion of the playing season
5.9 The General Committee will have the right to co opt members as necessary. But co opted members will not have voting rights. The General Committee will have the right to appoint Sub Committees, membership of which should include at least one member of the General Committee.
5.10 No member of the General Committee shall hold Office in any other outdoor bowling Club.
5.11 Two Auditors who may or may not be members of the Club will be appointed at the Club Annual General Meeting.
5.12 A Chairperson who must be a Club member will be nominated by the Management Committee. He or she shall be available to chair the Club Annual General Meeting, Club Extraordinary General Meetings and other meetings. The Chairperson must be familiar with Club Rules and experienced at controlling meetings, and be fully briefed by the Management Committee.
A Quorum of four is required to make decisions. The Club President to have a casting vote, and the Chairperson when officiating will have no voting rights.
5.13 A suggestion book shall be made available to full Club members in the Clubhouse during the bowling season. The Club Secretary shall ensure recorded comments are considered by the General Committee and a written response entered in the book
5.14 A copy of all Committee meeting minutes are to be available in the Clubhouse.
Life Vice Presidency, which offers free membership, may be conferred on a member who has rendered outstanding service to the Club, even though he or she may no longer be an active member. Nominations must be proposed and seconded 28 days prior to the Club Annual General Meeting.
5.16. Trustees. The Club shall appoint not less than 2 and not more than 4 Trustees who shall not be members of the Management Committee, and who shall continue in office as long as they wish to do so and are able to do so. The Club shall indemnify the Trustees against financial liability provided only that they carry out their duties in a diligent and proper manner.
6 GENERAL MEETINGS
6.1 Club Meetings are as follows.
(i) The Annual General Meeting
(ii) Special General Meetings
(iii) Ladies’ Section General Meeting.
(iv) Gentlemen’s Section General Meeting.
(v) Ladies’ Pre Season Meeting
(vi) Gentlemen’s Pre Season Meeting
6.2 General Meetings will be conducted in accordance with the Club’s Standing Orders( See Appendix ‘A’)
6.3 The Annual General Meeting.
6.3.1 The Club AGM Will be held during the month of November. The date to be decided by the Management Committee.
6.3.2 A notice of AGM together with Agenda, Minutes of the previous meeting Balance sheet and notice of Resolutions for consideration, will be circulated by the Club Secretary to all fully paid up Playing Members giving a minimum of 14 days notice.
Social members will be given notice of AGM and agenda. A copy of the AGM booklet will be available in the clubhouse 14 days prior to the AGM.
6.3.3 The Club quorum to be 1/3rd Playing membership.
6.3.4 Club Playing members wishing to nominate a fellow member as a candidate for any position on the Management Committee, or as a Club Officer, may do so in writing to the Club Secretary 21 days prior to the AGM, using the Nomination form provided by the Club.
6.3.5 A nominations board will be posted in the Clubhouse for at least 21 days prior to the end of the playing season. A proposer and seconder is required, and the permission of the Nominee.
6.3.6 If there is more than one nomination for a position, a ballot will be held at the AGM. on official ballot papers, to be counted by two scrutineers recruited from the floor. Each full Playing member will be entitled to one vote in respect of each position to be filled.
6.4 Special General Meetings.
6.4.1 A Special General Meeting may be called at the discretion of the Management Committee having given the membership fourteen days notice of such meeting and its specific objective. No other business may be raised or discussed other than that on the agenda.
6.4.2 The Club quorum to be 1/3rd Playing membership.
6.4.3 A Special Meeting may be called by Playing members in writing to the Secretary, bearing at least 20 signatures of bonafide Playing Members of the Club, and stating the objectives of the meeting. Fourteen days notice will be given to the members together with an agenda reflecting the stated objectives of said meeting. Business will be confined to the agenda.
6.5 Ladies Section General Meeting.
6.5.1 A ladies Section meeting will be held prior to the Club Annual General Meeting and conducted in accordance with the Club’s standing orders (see Appendix ‘A’)
6.5.2 A notice of the meeting, together with Agenda, minutes of the previous meeting, and notice of resolutions for consideration will be circulated by the Ladies Section Secretary to all fully paid up Lady Playing members giving a minimum of fourteen days notice.
6.5.3 The Ladies Section quorum to be 1/3rd Playing membership
6.5.4 The objectives of the meeting are.
(i) To receive reports from retiring Officers.
(ii) To elect a Ladies’ Captain, Ladies’ Vice Captain and Ladies’ Secretary.
(iii) Any other business.
6.6 Gentlemen’s Section General Meeting.
6.6.1 A gentlemen’s Section Meeting will be held prior to the Club Annual General Meeting and conducted in accordance with the Club’s standing orders (see Appendix ‘A’)
6.6.2 A notice of the meeting, together with agenda, minutes of the previous meeting, and notice of resolutions for consideration, will be circulated by the Gentlemen’s Secretary to all fully paid up gentlemen Playing members giving a minimum of 14 days notice.
6.6.3 The Gentlemen’s Section quorum to be 1/3rd Playing membership.
6.6.4 The objectives of the meeting are.
(i) To receive reports from retiring Officers
(ii) To elect a Gentlemen’s Captain, Gentlemen’s Vice Captain and Gentlemen’s Secretary.
(iii) Any other business.
6.7 Ladies Section pre season Meeting.
The main objectives of this meeting are.
(i) To advise members of forthcoming season commitments to P and D Leagues, Club competitions and Friendly matches.
(ii) Any other business.
6.8 Gentlemen’s Section pre season Meeting.
The main objectives of this meeting are.
(i) To advise members of forthcoming season commitments to P and D Leagues, Club competitions and Friendly matches.
(ii) Any other business.
7.1 Members annual renewal subscriptions will be reviewed and determined by the Playing members at the AGM.
7.2 The Management Committee is empowered to refuse renewal of membership to any member persistently in breach of Club rules or considered to oppose the interests of the Club. Offending members shall be liable to expulsion at any time at the discretion of the Management Committee.
8.1 Dress shall be in accordance with Standard Regulations of the Affiliated Associations and as specified in the Clubhouse rules.
9. ALTERATION TO THE CONSTITUTION AND CLUB RULES.
9.1 New rules, amendments or revocation of existing rules, may only be admitted at an Annual General Meeting or a Special General Meeting.
9.2 The notice convening the General meeting will clearly define proposals in respect of rules. All proposals in respect of rules to be in writing to the Club Secretary at least 21 days prior to the General meeting. Such proposals, put to the Playing membership at a General meeting, to carry a simple majority of those present. In the event of a tie, the chair has a casting or deciding vote.
10. DUTIES OF APPOINTED OFFICERS.
10.1 Club President.
10.1.1 He/She will have a casting vote at all General and Management Committee Meetings and will also act as chairperson if required.
10.1.2 He/She will be expected to attend all Club Single Day Competitions, Finals Days and certain prestigious matches as nominated and agreed by the Management Committee.
10.2 Club Vice President.
The Club Vice President will deputise for and assist the Club President.
10.3. Club Secretary.
10.3.1 Shall convene, attend and take minutes at all General Meetings of the Club and all meetings of the Management Committee.
10.3.2 Shall conduct the correspondence of the Club.
10.3.3 Shall coordinate, edit and get published inputs for the Club Annual Newsletter.
10.3.4 Shall compile, edit and get published the Club Year book to be available to all members at the club pre season meeting.
10.3.5 Shall liaise with Havant Borough Council on all club matters.
10.3.6 On his/her retirement from Office, the Club Secretary shall hand over to his/her successor all books and papers appertaining to the Office.
10.3A. Assistant Secretary.
10.3A.1 The Assistant Secretary will report to the Secretary. He/She will assist and deputise for the Secretary as required.
10.4 Club Treasurer.
10.4.1 The Treasurer will be responsible for maintaining the bank account, operating an approved system of book keeping, accounting for the clubs income and expenditure and preparing, for prior circulation to all Members and presentation at the Annual General Meeting, a duly audited annual financial report.
10.4.2 Shall receive all monies payable to the club and shall issue a receipt in the following circumstances: a) when an individual member has been responsible for collecting monies from other members totalling more than £50 and b) when requested to do so.
10.4.3 Has the authority to issue cheques up to an amount as agreed by Members at the Annual General Meeting. Cheques for amounts above this agreed level to be countersigned by one other member of the Management Committee.
10.4.4 Shall be responsible for running the Lottery Bonus Ball Competition.
10.4.5 Shall ensure visitors green fees are displayed on the clubhouse notice board.
10.4.6 Shall be responsible for the operation of an income and expenditure system for all clubhouse catering.
10.4.7 Shall be responsible for the collection of all membership and locker fees.
10.5 Assistant Treasurer.
10.5.1 The Assistant Treasurer will report to the Treasurer. He/She will assist and deputise for the Treasurer as required.
10.6 Club Captain.
10.6.1 The Club Captain shall be in complete charge of Members conduct on the green and will act as arbiter in the case of any dispute brought to his/her notice subject to a Member’s right of appeal to the Management Committee.
10.6.2 Shall be responsible for ensuring that the correct standard of dress required in Appendix ‘B’ of the rules is maintained.
10.6.3 Shall chair the selection committee for the Club Reflex league team squad and ensure timely publication of all such fixtures and selections on the club notice boards.
10.6.4 Shall oversee the duties of the following Club Officers. Ladies’ Captain, Gentlemen’s Captain, Match Secretary, Competition Secretary, and Green Ranger.
10.6.5 Will be expected to attend all club single day competitions, Finals days and certain prestigious matches and occasions as nominated by the Management Committee.
10.7 Match Secretary.
10.7.1 The Match Secretary is responsible to the Club Captain for coordinating the Club bowling programme, upkeep of the Club diary, arranging all friendly matches (home and away), and selecting teams for all the friendly matches and ensuring timely publication of all such fixtures and selections on the club notice boards.
10.7.2 Shall provide the Club Secretary with a complete list of matches to enable production of a fixtures list for circulation to members at the pre season meeting and inclusion in the Club Year book.
10.7.3 Shall select teams for all friendly matches and ensure timely publication of all such fixtures and selections on the Club notice boards.
10.8 Competition Secretary.
10.8.1 The Competition Secretary will organize, supervise, and be responsible to the Club Captain for running the approved Club competitions in accordance with the Club competition rules.
10.8.2 Shall provide the Club Secretary with a complete list of Club Competitions for insertion in the Club fixture list for circulation to Members at the pre season meeting and inclusion in the Club Year book.
10.8.3. Will collect entrance fees, and keep an account of all monies received which shall be paid to the Treasurer.
10.8.4 Will ensure the honours boards are kept up to date and that all costs incurred in carrying out these duties are met from competition entry fees.
10.8.5 Shall keep account of all monies paid (supported by receipts) on submission to the Treasurer.
10.10 Green Ranger.
10.10.1 The Green Ranger shall be responsible to the Club Captain for all matters appertaining to the green.
10.10.2 Decide on bad weather closing/opening of the green and the necessity to use mats.
10.10.3 Define the policy and regulate, in conjunction with the Contractor the watering system.
10.10.4 Decide the green stringing policy and ensure clear daily instructions are provided in the Club Stewards Log book.
10.10.5 Maintain regular liaison with the Green Keeping Company as appointed by the Management Committee
10.11 Female president, or Vice President (when elected).
10.11.1 Be responsible for the activities of the Ladies Section and chair all Ladies Section meetings.
10.11.2 Shall represent the ladies of the club at all outside club functions.
10.12 Ladies’ Secretary.
10.12.1 The Ladies’ Secretary will be responsible to the President for:
10.12.2 The collection of all entry fees for Ladies County and P&D competitions.
10.12.3 Advising the Club Treasurer of all ladies affiliation fees.
10.12.4 Dealing with all correspondence from the County and P&D Ladies Section Secretaries.
10.12.5 Representing the Ladies Section at all County and P&D Committee meetings.
10.12.6 Ensuring that all monies collected by ladies for various fund raising activities are passed to the Club Treasurer
10.12.7 Preparation and submission of an Annual report for the Ladies Section meeting.
10.13 Ladies’ Captain.
10.13.1 Shall be responsible for the selection of all ladies teams.
10.13.2 Shall form part of the selection Committee for all mixed matches.
10.14 Ladies’ Vice Captain.
10.14.1 Shall assist the Ladies’ Captain in the selection of teams for all ladies matches.
10.14.2 Shall deputise for the Ladies’ Captain as required.
10.15 Male President or Vice President (when elected).
10.15.1 Shall be responsible for the activities of the Gentlemen’s Section and chair all Gentlemen’s Section meetings.
10.15.2 Shall represent the gentlemen of the club at all outside club functions.
10.16 Gentlemen’s Secretary.
10.16.1 The Gentlemen’s Secretary will be responsible to the President for:
10.16.2 The collection of all entry fees for all County and P&D Competitions.
10.16.3 Advising the Club Treasurer of all Gentlemen’s affiliation fees.
10.16.4 Dealing with all corresepondence from the County and P&D Gentlemen’s Secretaries.
10.16.5 Representing the Gentlemen at all County and P&D Committee meetings.
10.16.6 Ensuring that all monies collected by gentlemen for various fund raising activities are passed to the Club Treasurer.
10.16.7 Preparing and submitting an annual report at the Gentlemen’s Section meeting.
10.17 Gentlemen's Captain.
10.17.1 Shall be responsible for the selection of all gentlemen’s teams.
10.17.2 Shall form part of the selection committee for all mixed matches.
10.18 Gentlemen's Vice Captain.
10.18.1 Shall assist the Gentlemen’s Captain in the selection of teams for all gentlemen’s matches.
10.18.2 Shall deputise for the Gentlemen’s Captain as required.
10.19 Catering Manager.
10.19.1 Shall arrange supplies of refreshments, toiletries, cleaning products and laundry services.
10.19.2 Shall make charges to members for the provision of refreshments.
10.19.3 Shall arrange teams of helpers to provide refreshments during the bowling season for inter club matches and other bowling events, excluding social functions.
10.19.4 Shall maintain a cash float in respect of the above activities and account to the Treasurer for all expenditure, at intervals to be agreed between them.
10.20 Elected Members.
10.20.1 Two elected members shall form part of the Management Committee and shall assist in the administration of the club as directed by the President.
10.20.2 One of the elected members shall represent the club on the Havant Borough Sports Council.
10.21 Membership Secretary.
10.21.1 Shall be responsible for maintaining an up to date register of club members and informing members of the General Committee of all changes.
10.21.2 Shall receive and review all applications for membership and distribute a “welcome pack” to all new members upon payment of their subscription.
10.21.3 Shall be responsible for the advertising and organisation of the Club Open Day.
10.20 Welfare Officer.
10.20.1 Advise on child protection issues and attend Club General Meetings and Management Meetings as required.
10.20.2 Assist the Club in ensuring a safe and welcoming environment for young players, including the adoption of national governing body 'Safeguarding and Child Protection Policy, Procedures and Codes of Practice.
10.20.3 Be the first point of contact for club members, volunteers, children and parents, regarding any issue concerning safeguarding children, poor practice, potential or alleged abuse.
11. SELECTION COMMITTEES.
11.1 Ladies’ Teams.
The Selection Committee shall comprise of the Ladies’ Captain and Vice Captain who shall be responsible to the Club Captain for selecting and revising teams squads for all ladies’ matches.
11.2 Gentlemen's Teams
The Selection Committee shall comprise of the Gentlemen’s Captain and Vice Captain who shall be responsible to the Club Captain for selecting and revising team squads for all gentlemen’s matches.
11.3 Mixed Teams.
The Selection Committee shall comprise of the Club Captain, Ladies’ and Gentlemen’s Captains who shall be responsible for selecting and revising team squads for all mixed matches excluding friendlies.
11.4 Selection Committees shall have the right to co opt any member of the Club to act in an advisory capacity.
11.5 Selection Committees shall meet as appropriate to ensure timely publication on the Club notice boards of teams selected.
12.1 The Club may be dissolved by resolution passed at a special or Annual General Meeting subject to:
12.2 The Secretary having advised each member in writing of the said meeting and given fourteen days notice.
12.3 The resolution to be carried with a minimum vote of 75% of Playing Members present.
12.4 Havant Borough Council to be notified immediately such resolution has been passed.
12.5 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the members of the club, but shall be given or transferred to some other voluntary organisation having similar objectives.
Standing Orders for General Meetings.
1. The Meeting will be conducted according to the Agenda circulated, or in the case of a Special General Meeting, confined to the business for which it was called.
2. Proposition. No proposition will be discussed unless it has been seconded. Any number of amendments may be put to a proposition but only one amendment to be considered by the Meeting at one time.
3. An amendment, if carried, supersedes the proposition.
4. The Mover/Proposer of a proposition shall be allowed 5 minutes to speak on same. Other Speakers will also be allowed 2 minutes with their observations. Speakers may only speak once on a proposition or amendment, with the exception of the Mover/Proposer who enjoys the right of reply.
5. No member will interrupt another member speaking, except on a point of order, and then only through the chair.
6. No proposition once carried may be further discussed, amended and/or altered at the same meeting.
7. A proposition heard at a meeting and defeated may not be resubmitted for six months.
8. Voting may be made by a show of hands or by ballot.
9. The Chairperson shall take no part in the discussions, except where he/she vacates the Chair (as is their right as a member) when he/she may then voice their personal opinion.
10. The President to have the casting vote.
Club House Rules
The Club shirt is only required to be worn in League matches, Reflex and Friendlies, not for club competitions or the Monday Drive.
For Club competitions and the Monday Drive to be grey below the waist and white above, except when full whites is specified. This applies to members and guests. Footwear to be brown, white or grey.
Ladies will wear plain white blouses with either long/short sleeves.
For County, all P&D matches and friendly matches Home and Away, the dress code specified for the day shall be observed.
1B. Men are permitted to wear tailored shorts and sports socks and women are permitted to wear styled three-quarter length trousers in Drives and internal Club Competitions only.
The colours are limited to grey and white.
1C Ladies and men are to be allowed to wear any suitable clothing (not club clothing) for casual roll-ups and non-competitive practice sessions. This is to include the ladies, gents and mixed roll-ups, but not the Drive as this forms part of a club competition.
Only regulation flat bowling shoes may be worn on the green.
Smoking is not permitted in the Clubhouse or on the green, other than the designated area.
Visitors, as guests of Members may play a maximum of three times as a guest and shall pay any charge or charges as may be set by the Management Committee and displayed on the Club house notice boards. The use of greens by Visitors must not be to the detriment of Club members. The number of Visitors at any one time may be restricted by the Management Committee if circumstances deem it necessary.
There shall be an additional charge of up to 10% for non members at club functions.
5. Attendance Book.
All Members and guests, must enter their name in the Attendance book held in the Clubhouse.
6. Booking Rinks.
Regular internal Club playing events will be entered in the diary at the commencement of the season. These will include Monday afternoon Drive, Tuesday Men’s Morning, Wednesday Club Roll-up (3 rinks) Friday Ladies Afternoon.
Rinks may be booked in advance for competitions, County, P&D Club competitions and organised Club friendlies only. Bookings to be noted by rink No. in the desk diary.
Rinks are not available for competitions or games of other Clubs, except with the permission of the Secretary.
Individual rinks for roll ups cannot be booked.
Rinks that have been booked become available for the use of others, if not in use within 15 minutes of the booked time.
Competitions and matches will take priority over casual games, County and P&D matches will take precedence over Club competitions, but not inter-Club matches.
7. Green Equipment.
In every instance it is the responsibility of Playing Members to ensure that all jacks, mats, scoreboards and other Club equipment having been used shall, without fail, be returned to the Club Store room.
7.1 Club Bowls. The use by members of club bowls is limited to the first three months of Club membership.
8. Friendlies- Club Organised.
A Playing Member may add their name to the appropriate match list on the notice board to indicate availability to play.
The selected team list together with reserves will appear on the notice board to indicate teams selected 7 days prior to play.
Those selected must confirm their ability to be present with a tick beside their name on the selected team list, and if they are unable to attend, must advise the Organising Member, whose name will be displayed on the list.
Reserves should be prepared to attend as necessary.
A charge will be made to each Member for all Home matches to cover the cost of serving refreshments or tea.
9. Clubhouse Cleaning.
10. Clubhouse Catering.
10.1 All Club catering arrangements are under the control of the Catering Manager, supported by catering teams of Club members. The Catering Manager shall be responsible for displaying such teams for Special Events throughout the playing season in the Club Year Book.
10.2 All food and drink is supplied by the Catering Manager, who shall define the type of meal provided for each event, and recover the costs from each participating Member accordingly
10.3 Monies for tea and biscuits provided for all home matches, shall be collected by each team Captain and passed to the Assistant Treasurer.
10.4 Monies for refreshments provided for all other Club events shall be paid to the catering volunteers of the day, and passed to the Assistant Treasurer.
10.5 The charge for meals provided for Friendly fixtures shall reflect as closely as is reasonable the cost of the meal provided. It shall not be the intention of the club to produce a profit from the meals.
11.0 Clubhouse Winter use.
11.1 The clubhouse can be booked, irregularly or regularly, for specific social events during the close season. The onus is upon the Management Committee to foster interest in the winter usage of the clubhouse and constructive ideas from the membership will be welcomed.
12.1 Stewardship of the club shall be undertaken by all male full members on an alphabetical roster throughout the playing season, if deemed necessary by the Management Committee.
These duties are as follows.
(i) Open and close the club daily throughout the playing season.
(ii) Set up rinks in accordance with the stringing plan instructions given by Green Ranger, and comply with any other particular instructions listed in The Stewards Log book.
(iii) Collect green fees and attend to public rink bookings.
(iv) Ensure that all equipment is returned to the appropriate store, all power and water supplies not in use are turned off and the clubhouse and gates are properly secured at the end of each day.
(v) Dispose of all waste.
(vi) Place 'Out of Use Today' notices on rinks as required, consulting with Green Ranger as necessary.
(vii) Report to Green Ranger and the Club Secretary immediately, any defects found within the clubhouse or green and environs.
13.0 Responsibilities of Members.
13.1 Each Member shall
(a) Endeavour to safeguard the Emsworth Bowling Club.
(b) Support the Management Committee.
(c) Encourage new Membership.
(d) Promote the Club whenever possible.
(e) Share responsibility for the daily functioning of the Club and ensure all equipment is returned to the store on completion of use.
CLUB COMPETITION RULES.
These rules are intended for the guidance of competitors playing in competitions that they have entered, so that they may obtain the most enjoyment in an effective and flexible manner.
To establish a process that provides the opportunity for playing members to compete in friendly and enjoyable competition, within established timescales, and determine a winner for each competition.
These rules use as a guide, the Appendix A of the Law of the Sport of Bowls and shall cover all internal competition games played at Emsworth Bowling Club.
The Competition Secretary shall be responsible for all matters concerning club competitions in liaison with the Club Captain.
He/she shall ensure that all playing members have the opportunity to enter competitions, arrange for the draw to take place by the end of April, and post the draw on the notice boards in the first week of May.
He/she shall ensure that the draw-sheets are kept up to date following the result of each game.
It is the responsibility of competitors to play their game within the time defined by the competition draw-sheet.
If, due to some unforeseen difficulty a game cannot be played by the published “play by” date the players must inform the Competition Secretary at least one week before the “play by” date and ensure that the game is played within one week after the “play by” date. If players are unable to meet this timescale they shall withdraw from that competition.
If competitors become aware that they cannot play in any competition round, including semi finals and finals, played on fixed dates in the Club Yearbook they shall withdraw from that competition immediately.
Weekend triples shall be played on those dates defined on the club draw-sheet.
All club playing members may participate in one or more competitions, provided that they are eligible.
Playing members entering any competition shall place their name on the entry forms posted on the notice board.
Competitors must be available to play in all fixed date rounds shown on the draw-sheet.
The fee shall be paid to the Competition Secretary by the beginning of May of that year.
For Weekend triples the Team Leader shall collect a fee.
The closing date for entries shall be in late April as shown on the entry forms.
The Club Captain in conjunction with the Ladies’ & Men’s Captains shall make the draw for all competitions the following week.
Method of Operation.
The Law of the Sport of Bowls as issued by World Bowls Crystal Mark Edition or as revised, shall apply in all cases and shall be applied sympathetically to games so as to enhance the enjoyment of the game.
In respect of law 8.2.2 there are no restrictions on the age of bowls that can be used.
The first named person(s) on the draw, defined as the challenger, is responsible for arranging the game with their opponents within the stated timescales shown on the draw-sheet, and writing the fixture in the diary (kept on the front desk) as early as possible.
The Challenger shall also arrange for a Marker to officiate at singles games.
Monday afternoons, Tuesday mornings and Friday afternoons must be avoided, together with P&D league and club friendly matches.
The Challenger(s) shall arrange for a scorecard to be raised for each game. (Not P&D competition cards).
The Challenger(s) or the Marker, in single games, shall record the competition, date, competitors and score for each end.
The Skip from each team shall sign the card to signify a true record of the score at the end of the game.
The card shall be placed in the competition rack next to the pavilion door.
All Competitions shall be played on/by those dates where they are shown on the draw-sheets.
The Competition Secretary shall make arrangements for these matches to be played
For the sake of flexibility, competitors may elect to play their game prior to the dates shown, but must inform the Competition Secretary of these arrangements in advance.
The Challenger will forfeit the game unless he/she plays the game by the “play by” date or can show the Competition Secretary that their opponent is at fault.
Four Wood Singles (Ladies’ & Men’s Handicap).
The first person reaching 21 shots shall be the winner.
The Club Captain, assisted by the Ladies’ and Men’s Captains, shall determine the handicaps.
The aggregate of the two handicaps shall be taken, e.g. players with handicaps of -4 & -3 shall start from -1 & 0 respectively. (All handicaps are 0 or negative).
Two Wood Singles (Ladies’ & Men’s) & Four Wood Pairs (Ladies’ & men’s & Mixed).
The best of 21 ends with an extra end if all square after 21 ends.
John Durant Four Wood Singles.
Open to those ladies who did not play in any final in the current season.
The first person reaching 21 shots shall be the winner.
Open to men who did not play in any final in the current season.
The best of two sets with a three end tie break if all square (see The Law of the Sport of Bowls).
Round Robin Triples.
This competition shall be played over two days in September.
Competitors shall enter individually, and a draw shall be made at the beginning of the first day to determine the teams.
Each team shall play each other over the course of the two days and the winner shall be the team with the highest score.
A win shall score two points and a draw, one point each.
At the end of the competition if two or more teams have equal points, the aggregate of the difference in scores of the games played shall determine the winner.
This competition shall be played at weekends on the dates defined in the handbook.
Competitors shall enter individually and teams shall be determined, identifying a team leader who is responsible for rotating team members to play in each game.
Games shall be played using three bowls over 18 ends with two trial ends, and a scorecard raised as defined under Operations.
Two points shall be awarded for a win and one for a draw.
The team with the highest points wins the competition.
Any team that is short or fails to fulfil the fixture will forfeit the game plus 10 shots.
Substitutes may be used provided that they are not a member of another team and are not permitted to play as skip. They can only play on three occasions.
Games postponed due to bad weather shall be rearranged by mutual agreement as soon as possible.
Conditions of Play.
The Competition Secretary, in association with the Club Captain, shall represent the Controlling Body.
Any disputes shall be referred to the Umpire (when appointed) and or the Competition Secretary on matters concerning the Conditions of Play.
Such matters shall be reported within 24 hours of the game being played or within 10 minutes of the completion of the game during the finals.
Competitors and Markers shall wear whites with tie/cravat for finals.
Every competitor has a right to trial ends, which shall be played using no more than four bowls per person for two ends, one end in each direction. This shall be reduced to two bowls for two wood singles competitions.
Competitors shall not have played on the rink the game is to be played on that day, unless on Finals Day when the draw has determined otherwise.
In the event of bad weather or any other situation, competitors, or for final days the Umpire in conjunction with the Controlling Body, and when necessary the Green Ranger, shall decide when to start, stop and restart play.
Restricting the movement of players during play.
There is no restriction on visiting the head.
Competitors should use visits to the head sparingly until the last few ends of the game, so as not to unduly interrupt play or delay the progress of the game.
The Umpire, when appointed, shall warn competitors when there are excessive visits to the head prior to the last few ends.
Completion of the Games.
If it becomes apparent that an opponent cannot win or draw a game, the total number of ends need not be played.
Spectators are reminded of Law 58.3 that states:- “They should not disturb or advise the players in any way.” The Umpire, when appointed, shall ensure that this law is observed.